Gain Control of Your Unstructured Data
Every minute of every day organizations create more data and documents. Once they are created, they’re saved, shared, edited, copied and stored. Employees come and go but the documents stay; sitting on shared drives, file servers, laptops and in emails. No one truly has complete visibility into the value of all of the documents because they’re very hard to find.
Meanwhile, there is a multitude of documents streaming into organizations. Contracts, purchase orders, applications, customer forms, proposals, NDAs all with an enormous amount of data associated with each document. These also get saved, shared, edited, copied and stored.
With the enormous amount of documents both being created and coming into organizations as unstructured data, how do you REALLY know what you have and what do with it? Unstructured data is any data that is not organized in a pre-defined manner or has a pre-defined data model. According to Gartner, a typical organization cannot determine the type of value of 50% of its documents. An overwhelming figure.
Classification can help gain control of your unstructured data.
While still done manually in many organizations, in most cases this task can be automated to analyze what documents you have and can improve overall productivity. Automatic classification compares incoming documents with known types and categorizes them accordingly. The end result of classification is that documents can more easily be retrieved, shared, edited and stored while also reducing risk and compliance issues associated with personal, confidential or financial information. By classifying documents organizations can streamline their business processes while decreasing risk of information being misused.
After document classification, key data is extracted automatically, metadata populated, and indexes created to make the data searchable. Many times, external databases are queried to collect related data and feed a workflow for further processing.