"The #1 problem is the multiplicity of platforms used to retain/archive data and this complexity is compounded by a lack of understanding of the technology and limited resources."

2015 Electronic Communications Compliance Survey Report, Smarsh, 2015

Capture to Storage

Step 1 in Digital Transformation

As part of the digital transformation movement, removing paper and digitizing Actionable Intelligence Lifecycleall documents is essential. There are times when just archiving electronic documents is sufficient. This concept is the first step in the DX movement and the perfect solution is called “capture to storage.” When paper arrives in an organization (likely the mailroom) high speed scanners  take the paper and digitize it, add relevant metadata to capture the important details of the document and electronically move it to electronic storage.

Indexing is Important

As part of the capture to storage process, organizations must index the documents to allow them to be later searched. If documents are in an electronic form already, then an index can be built from the words in the documents. If the documents are paper, then typically they are scanned and optical character recognition (OCR) applied to pull the text out of scanned images, so that an index can be built and enable the documents to be search ready.

Solutions from AI Foundry help organizations not only take the paper out of the process, but also enable distributed capture through our Info Input Solution at the office or remotely. This web-based and mobile capture application is easy for workers across departments and enterprises to implement and use. Once captured, digital assets can be stored in our Enterprise Content Management system.

 

This web-based and mobile capture application is easy for workers across departments and enterprises to implement and use. With high-speed scanning, real-time image display, indexing and bar code detection, the customizable interface is simple and extremely easy to use. Documents are automatically routed to the right place to reduce mistakes.

Mobile employees can now utilize smartphones/tablets to capture documents; what a nice way to improve an existing ECM infrastructure.

 

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